Professional Service Automation
PSA Software for Project-Based Service Providers
Projects, resource planning, time tracking and billing in one system. QUANTICAL.ERP is the PSA solution for consultancies and IT service providers.
What holds a PSA solution together
A PSA solution keeps the core elements of a services firm on one data basis: clients, employees, projects, invoices, receivables, timesheets, controlling, budgets and absences. In QUANTICAL.ERP they all hang off the same time entry, so nobody carries numbers between programs.
What is Professional Service Automation?
Professional Service Automation, PSA for short, bundles the business processes of project-based service firms in one software. Project planning, time tracking and billing run on the same data basis instead of in separate programs.
The difference is continuity. A logged hour belongs to the project calculation, the utilisation figure and the next invoice right away. Nobody copies numbers by hand. For consultancies, IT service providers and agencies this means the margin of a project becomes visible while it runs, not at the year-end close.
What a PSA solution has to do
Four areas carry the daily work of a project-based service firm. QUANTICAL.ERP covers them without an interface.
Resource and capacity planning
Who is free next week, who is overbooked? Every employee's utilisation sits next to the open projects. Bottlenecks show up before they become a problem.
Project time tracking
Hours are logged where they happen. Entry works in the browser and on the phone. Every entry carries the project, the activity and whether it is billable.
Invoicing and receivables
The invoice comes straight from the billable hours, with no intermediate step. Open items and incoming payments live in the same system. You see what is still outstanding without asking accounting.
Controlling and the P&L
Revenue, cost and margin are ready per project and for the whole firm. A day-accurate forecast shows where you will end the year. That replaces a gut feeling with a sound number.
Common questions about PSA software
What does PSA software cost?
The market range is 15 to 100 euros per user per month, depending on the feature set. QUANTICAL.ERP costs 12.90 euros per user per month, with every feature included. There is no tier where important modules are billed on top.
Who is Professional Service Automation for?
For companies that sell their work in projects and hours. That includes consultancies, IT service providers, agencies and law firms. A company that manufactures goods or works in retail needs a different system.
How does a PSA solution differ from a time-tracking tool?
A time-tracking tool collects hours. A PSA solution connects those hours to projects, clients, invoices and the P&L. Time tracking is one part of it, not the whole.
What is the difference between PSA software and an ERP system?
A classic ERP is built for inventory, manufacturing and warehousing. PSA software is built for project-based services, meaning hours, utilisation and project margin. QUANTICAL.ERP brings both together for firms that sell their work in projects.
Which functions should PSA software cover?
Project management, resource and capacity planning, time tracking, invoicing and a controlling view with a P&L. If one of these is missing, separate tools and double data entry come back.
How do you create a timesheet for a project?
In a PSA solution you pick a project and a period, and the timesheet is ready as a print-ready PDF. The client signs it, and the hours stay tied to the project and the invoice.
Want to try a timesheet without an account first? Open the free timesheet generator
Try QUANTICAL.ERP for 90 days
Create an account, invite your team, log the first project. No credit card and no notice period.