Travel expenses
Settle travel expenses in QUANTICAL.ERP - as an employee submit business trips with per diem and receipts, as an administrator review, approve and send them to accounting.
A travel expense report is created per business trip. The employee enters trip details, provided meals and expenses with receipts, QUANTICAL.ERP calculates the per diem according to the seat country of the company. An administrator reviews the report and sends it to accounting as a document with all receipts.
Submit travel expenses
As an employee create a report in five steps, save it as a draft and submit it for approval.
Review and approve travel expenses
As an administrator review reports, approve or reject them and send them to accounting.
Configure travel expenses
Set meal allowances per destination, the mileage rate and the dispatch to accounting.
The workflow
Every report passes fixed stations. The status shows in the employee's list and in the administration.
| Status | Meaning | Next step |
|---|---|---|
| Draft | The employee is still entering | Edit, delete or submit |
| Submitted | Waiting for review | Administrator approves or rejects |
| Rejected | Returned with a reason | Employee corrects and resubmits |
| Approved | Released, not yet sent | Administrator sends to accounting |
| Sent to accounting | Sent and completed | Resend if needed |
On submission QUANTICAL.ERP freezes the amounts. Later changes to the rates in the settings do not alter submitted reports.
The employee's company determines the rates and the dispatch to accounting. If the company has no settings yet, the statutory defaults of its seat country apply, see Configure travel expenses.
Adjust vacation days
Override an employee's vacation entitlement in QUANTICAL.ERP for a specific period, for example when they join during the year.
Submit travel expenses
As an employee create a travel expense report in QUANTICAL.ERP - trip details, meals, expenses with receipts and submission for approval.