Project time tracking
Project Time Tracking Software
Digital and fast. For freelancers, consultancies, agencies and project-based service providers - from 1 to 500 employees. Try QUANTICAL.ERP free for 14 days.
What our project time tracking software does
One platform for everything project-based firms need for logging, steering and billing.
Log project time in the browser
Bookings directly in the browser or on the phone. Start, end, break, project, task - entered in under a minute.
Manage people, customers and projects
All master data in one place. Assignments, hourly rates and contracts stay cleanly separated per project and client.
Central management dashboard
Revenue, utilization, margin and forecast updated daily. Leadership sees where the firm stands without waiting for the month-end close.
Digital timesheets
Timesheets generate themselves from the bookings. PDF export for clients, employees and payroll.
Budgets, revenue and effort in view
Budget, hours logged and remaining volume per project - in real time. You see an approaching overrun early, not after the fact.
Digital invoicing
Single, batched and credit invoices from billable hours. Intercompany allocation is a click, not a spreadsheet project.
Open receivables at a glance
Which invoice is overdue, which client pays reliably - your open receivables stay visible instead of buried in a spreadsheet.
Leave and sick-day management
Vacation requests, remaining leave, sick notices with approval workflow. Capacity planning reads directly from who is absent.
Employee handbook
Onboarding content, policies and templates live in the tool, not on a SharePoint nobody opens.
What is project time tracking?
Project time tracking describes the systematic logging of worked hours against a specific project, client or task. Unlike pure working-time tracking, which only records the start and end of the day, project time tracking assigns every hour to a billable or internal item.
For project-based firms - consultancies, agencies, law firms, IT service providers - it is the foundation for billing, budget control and utilization. Without clean tracking here, margin leaks away in small pieces: forgotten tasks, estimated hours, items never billed.
From this data foundation come the tools that let you actually steer projects: plan-vs-actual comparison, projection to project close, the activity report for the client, and analysis by employee, project or customer segment.
Budget against actual effort - in real time
Project time tracking only becomes valuable when the hours sit against a budget. QUANTICAL.ERP assigns every booking to its project budget and projects, day by day, where the project will land.
You see an approaching overrun early, not first at month-end close. Margin, utilization and forecast are no longer reporting deadlines - they are live numbers.
More about project controlling- Day-accurate forecast instead of monthly reports
- Utilization per employee, project and team
- Margin analysis per project and customer segment
Log time anywhere - in the browser
QUANTICAL.ERP runs as a web app. No installation, no update cycle. The UI scales to every device - whoever can work, can log hours.
Desktop
Full dashboard, tables, analytics and approvals for the desk-based work.
Tablet
Week view and approvals in a touch format. Ideal for meetings and on-site work.
Smartphone
Quick time entries in the responsive browser. No app install, no store update.
Timesheets and exports
Documents come out of the bookings automatically - in the formats clients, payroll and IT actually use.
Timesheet as PDF
Activity report per employee and project, ready to send to clients or payroll.
Excel export of every dataset
Hours, projects, employees and invoices can be exported to Excel at any time. No vendor lock-in.
Excel import on onboarding
Existing employee, project and customer lists come into the system via an Excel template. Migration in days, not weeks.
REST API and Microsoft Entra SSO
Custom workflows hook into the REST API - with n8n, Power Automate or UiPath. Sign-in through your firm's Microsoft account.
Even without a login: Use the timesheet generator
Benefits of project time tracking software
A good platform protects margin, removes spreadsheet work and makes firm-level steering a daily figure instead of a monthly meeting.
Steer projects successfully
Budget, effort and utilization in one view. Project leads see early when a project runs off track - not first at the quarter close. Forecast and margin are no longer a reporting deadline; they are a live number.
One central platform for time logging
Every employee logs hours in the same environment. No Excel templates per team, no integrations between three tools. Accounting works from the same data as controlling and the team.
Flexible billing
Hours become invoices - with rates per project, batched invoices across periods, intercompany allocation. What otherwise takes two days of spreadsheet work runs in a few minutes.
Built for project-based firms
Consultancies, IT service providers, agencies and law firms run on the same logic: hours sold, budgets, mandates, approvals. QUANTICAL.ERP is built for exactly that.
Consulting
Strategy, management and specialist consultancies with project-based billing.
IT services
Systems houses and software firms with project and maintenance work.
Agencies
Creative, digital and marketing agencies with retainer and project clients.
Lawyers and tax advisors
Firms with mandate-based service logging and time billing.
„We replaced four different tools with QUANTICAL.ERP. Billing now takes two hours instead of three days - and everyone on the team sees only what they should see."
Lucas Rachner
Managing Director, rwQUANTICAL GmbH
EUR 12.90 per user per month
All features, all updates, all future features included. Cancel any time, no minimum term.
See the full pricing pageFrequently asked questions about project time tracking
What is project time tracking exactly?
Project time tracking is the systematic logging of worked hours against a specific project, client or task. It is the data foundation for billing, controlling, budget control and capacity planning.
Which software is right for project time tracking?
For project-based service firms, a plain timesheet is not enough. The software should manage people, customers and projects, compare budgets against actual hours, and generate invoices directly from billable hours. QUANTICAL.ERP covers this chain on a single platform.
Is project time tracking legally required?
In Germany, since the 2022 BAG ruling and the preceding ECJ decision, employers must record working hours objectively and systematically. Project-level tracking is not legally mandated, but it is the precondition for correct service billing against clients.
What does project time tracking software cost?
Specialized vendors typically bill per user per month, with market prices between EUR 15 and 35. QUANTICAL.ERP is EUR 12.90 per user per month, with all features included - no modules to buy on top.
How does project time tracking differ from working-time tracking?
Working-time tracking records start, break and end of the workday - a compliance feature. Project time tracking additionally assigns every hour to a project or client - a steering and billing feature. In QUANTICAL.ERP both run on the same booking.
Is a spreadsheet enough for project time tracking?
For solo contractors yes, for teams no. Spreadsheets have no approval workflow, no live forecast, no link to invoicing. From around five employees onward the spreadsheet route costs more time than it saves - and margin errors go unnoticed.
Can I log project hours on mobile?
Yes. QUANTICAL.ERP is a web app that runs in the smartphone browser just as it does on a tablet or at the desk. No native app to install - the responsive browser is enough.
Can existing Excel data be imported?
Yes. Employee lists, projects, customers and existing time bookings can be imported via an Excel template. A typical data migration takes one to two days, not weeks.
How do the hours reach payroll?
Via PDF timesheets per employee, Excel export of every booking, or directly through the REST API. Which route fits depends on the payroll tool your firm uses - all three are available.
Who on the team sees which data?
A role-based permission system controls that. Employees see their own hours, project leads see their project, leadership sees the whole firm. Accounting sees receivables and invoices without opening personnel files.
Free template generator for Excel-free timesheets: Use the timesheet generator
Project time tracking that protects margin
14 days free. All features, all users, no limit. No credit card required.